For med spas

You're spending on ads to fill a calendar that's leaking.

Most med spas lose more to missed calls, slow follow-up, no-shows, and memberships that never re-book than any bigger ad budget could recover. We capture the revenue walking out the door first, then scale acquisition on a system that books treatments.

Captured revenue before new ad spend.
Book a Growth Audit → See the proof
The opportunity

The med-spa opportunity is real, and mostly wasted.

$1.4M
avg single-location med-spa revenue
~13%
category growth per year
~75%
patient return rate
~1 in 10
practices that market well
Where the money goes

Your revenue is leaking
before a single ad runs.

More marketing on a leaky med spa just pays to lose patients faster. Every gap is money, and most agencies sell traffic instead of fixing it. Where the calendar drains:

What's actually draining the calendar:

The reality of med-spa acquisition
  1. Missed calls cost $200K–$500K a year. Med spas miss 15–30% of calls at peak. With a front desk mid-injection, every unanswered call is a patient who books elsewhere.
  2. Patients won't wait. 60% won't stay on hold past a minute, and 41% simply call a competitor when they can't reach you.
  3. Slow follow-up loses the booking. Average response runs over two hours, yet inquiries contacted within 5 minutes are 21× more likely to convert. Your Botox and filler promos are going cold.
  4. No-shows run ~23% (and up to ~30%). At roughly $200 each, that's tens of thousands per provider, every year.
  5. Memberships leak when no one re-books. With a ~75% return rate on offer, the revenue is repeat. A member who finishes a package and never gets a follow-up is recurring revenue walking out.
  6. Ad spend without capture is waste. The average practice converts ~3% of leads to patients. The best convert ~21%. The gap isn't traffic. It's the system behind it.
How we fix it

Plug the leaks. Then fill the calendar.

We don't start by buying you traffic. We start by capturing the revenue already walking out the door, then scale acquisition on top of a system that converts.

What we do
  1. Capture every call and inquiry. An AI phone agent and instant-response system so no patient hits a busy line while your front desk is mid-treatment.
  2. Follow up in 5 minutes, not 2 hours. Automated, multi-channel follow-up on every Botox, filler, and promo inquiry — while they still want the appointment.
  3. Own intake through booking. We don't hand off "leads." We manage intake to a confirmed treatment on the calendar.
  4. Cut no-shows and re-book members. Reminder sequences, membership re-booking flows, and reputation systems that protect the revenue you've already earned.
  5. Then scale acquisition. Meta & Google lead-gen with offers built for med spas, running on a system that finally converts, tracked weekly in your CRM.
Who this is for

Owner-operated and multi-location med spas, from injectables to body, skin, and membership-led, that want a fuller, more predictable calendar and recurring revenue that actually re-books.

What you get
Missed-call capture / AI agent
5-minute lead follow-up
Intake-to-booking funnel
No-show, re-book & reputation systems
Paid acquisition + weekly KPIs
Proof: a clinic ARR pipeline of ~$640K built on a $0 ad budget. Pure systems, not budget burn.
The work speaks

Practices that stopped leaking revenue.

Clinic pipeline · Caesar Health

~$640K ARR pipeline on a $0 ad budget.

Built on systems, capture, follow-up, and a clean CRM, instead of paid traffic. The calendar filled because nothing leaked.

AI phone agent · Voxira

150+ qualified leads · 12 clinics signed.

Sharp ICP definition plus loss-aversion messaging took an AI phone agent from no pipeline to a waitlist of paying clinics.

Specialty groups · Multi-site

AI agents placed inside high-call-volume practices.

From ophthalmology to other specialty groups, we've put capture systems where the missed-call leak is biggest, so revenue stops walking out.

See the full case studies →
The systems we deploy

The mechanisms behind a full calendar.

We assemble the right machines for your med spa. Click any for the full breakdown.

06

AI Sales / Follow-Up Agent

Capture every call and follow up in minutes. The #1 leak, fixed.

See how it works →
04

Paid Acquisition

A documented Meta lead-gen playbook with an offer that converts.

See how it works →
05

CRM Build & Migration

The revenue system everything runs on, architected and migrated clean.

See how it works →
01

Positioning & Messaging

Make your offer impossible to ignore in a crowded local market.

See how it works →
11

Conversion Funnel & Offer

Promo offers and intake flows built to book treatments, not collect clicks.

See how it works →
09

Sales Training & Enablement

Train your front desk so the bookings, and the reviews, last.

See how it works →
See all 12 mechanisms →